Our Space Use Policies, Terms and Conditions

The following is an outline of the FREE HART policies, terms, and conditions. These guidelines and rules are set into place to ensure a safe environment for all visitors. Please read through the policies and understand you, and your guests are responsible for upholding the latest rules and guidelines. FREE HART has the right to modify policies without direction. The policies stated in the following document replace all previous policies and regulations.

SPACE SET UP

FREE HART wants to make every event here a special and welcoming experience. We are happy to allow you to decorate the space reflecting your creative vision. 

Our two armchairs, love seat, bean bag, and vintage formica table are permanent fixtures in the space and cannot be moved nor removed.

For your convenience, we have two 6ft folding tables, two 4ft folding tables, and 14 folding chairs available for use. Please let us know at the time of booking if you will need to use them. You are welcome to bring your own, if you prefer.

NO nails, screws, staples or penetrating items should be used on our walls, brick or fine wood. Any tape or gummed backing materials must be properly removed.

The couches, bean bag, coffee table, and armchairs can all be moved to your needs. You may also use the formica table, if needed. However, it must remain in its current location. Please do not move the area rugs. 

In any extreme case of any wall damage to the walls or furniture, you will be charged a $250 repair fee. Garbage or decor left behind will result in a $150 cleaning fee. 

ART SUPPLY AREA & SMALL CLOSET

The art supply area is open on Sundays from 11AM – 4PM. Please do not touch or move anything from that space. 

The small closet door should be kept closed during your event. 

SMOKING

Cigarette smoke and the use of tobacco products is strictly prohibited indoors. Please use the outside lot where you will also find ashtrays and butt holders.

LOST AND FOUND

FREE HART takes no responsibility for personal effects and possessions left on premises during or after any event. We do, however, maintain a lost and found and will hold recovered items up to 30 days. Every attempt will be made to return any recovered item to its rightful owner. 

CLEAN UP

FREE HART Closet will be in a clean condition prior to your event. You will need to incorporate your set-up time and clean up time into the space reservation. 

You are required to return the space to the same clean condition in which it was found. Janitorial supplies provided by FREE HART include brooms, paper towels, sanitizing spray, and trash bags. 

All trash must be collected, properly bagged and removed by the renter and the furniture must be rearranged to its original position. There is a large dumpster on the south side of the property in the large parking lot. 

CLOSING

Please ensure all windows and blinds are closed, furniture is arranged back to its original placement, floors are swept/vacuumed, tables are wiped clean, outside decor and garbage is removed, and the lights and ceiling fan are turned off. 

To lock the door, press the lock symbol on the Schlage keypad and wait for the blue check mark to indicate the door has successfully locked. 

Your access code will be disabled at the end of your booking. Be sure all personal items are removed before locking up.

BOOKING CANCELLATIONS / PAYMENTS

You may reschedule your booking through the booking link sent in your confirmation email up to 48 hours of your booking date.

If you fail to reschedule before 48 hours of your booking date, you must schedule a new booking and any payment will be forfeited.

For free bookings, if you fail to show up, you will be charged $35/hour. 

Please understand that when you fail to show up you are taking time away from others being able to utilize the space during this time. 

DISCLAIMERS

FREE HART is not liable for physical injury or damages made to visitors’ property. If you’d like, you have the option to upload your certificate of insurance.

VIOLATION OF POLICIES

While we hope this never happens, if you violate the policies outlined above, FREE HART is subject to revoke your access to booking the space.

ACKNOWLEDGEMENT

This Agreement, including all documents referenced herein, represents the entire understanding between FREE HART and any visitor; including clients, friends, and family, and supersedes any other agreements, statements, or representations. All visitors are deemed to have accepted the terms and conditions of this Agreement.